 Scholar Exchange Program
The Scholar Exchange Program is a cooperative agreement between the Graduate Schools of Syracuse University, Cornell University, and the University of Rochester. The program makes it possible for qualified matriculated graduate students to take advantage of special courses, seminars, laboratory facilities, library resources, and research opportunities that are not available on their home campus.
How does it work?
If your application is approved, you may register for coursework at one of the participating institutions. Tuition is paid to your home school (the University in which your are matriculated). Your are registered for the course at both your home school and the host school (the institution teaching the course). Your home graduate school registers you under a special Scholar Exchange Course prefix that notes the course, grade, and institution of instruction on your graduate transcript.
Qualifications for participation:
- Be a matriculated graduate student in good standing
- Obtain the required signatures and follow the procedures below.
What courses may I take?
- graduate level only (undergraduate level courses may not be taken in this program)
- offered for a letter grade (no pass/fail courses are allowed)
- courses that your advisor approves as required by and appropriate to your program of study that are not available in your home school
Procedures
How to Apply:
- Fill out the application (provided as a pdf)
- Obtain the signatures from: your advisor and the course instructor
- Submit the application to your home graduate school for approval
- Your graduate school will forward your application to the graduate school of the institution teaching the course.
- You will receive an approval letter with instructions to register for the approved course. If you do not receive a letter, contact the graduate school in your home institution.
Plan ahead! Students are advised to begin the application process six weeks before the semester. Obtaining signatures can be time consuming.
Registration
- Register for the course at the institution teaching;
- Inform your graduate dean's office that you have successfully registered for the course so that you may be registered for the credit at your own institution.
Please note: Institutions may not grant permission during the Summer Session.
Payment
Tuition is paid to your home school. Only special course fees are paid to the school teaching the course.
Typically, if you hold a tuition scholarship, courses taken under the aegis of the Scholar Exchange Program may be charged to your tuition account.
You must abide by the registration dates of both your home and host institution. They may not be the same. You are subject to all late fees that apply. This is not flexible. Late fees may be very expensive! Check the deadlines on the University Registrar Websites.(Cornell University, University of Rochester, Syracuse University)
Grade Reporting
Request that an official transcript be sent to your home graduate school once a grade has been posted. It is very important to direct the transcript to the attention of the contact person for the Scholar Exchange Program (as noted to the right.) This is required for your grade to be recorded on your transcript and count toward your degree.
Other Key Points About the Program
Permission to participate is given on an individual course basis. Typically only one course per semester may be taken on the exchange program up to a total of nine credits.
Participation in this program is not guaranteed and all participating institutions have the right to accept or reject applications as they deem appropriate.
Contact Information
Cornell University
Barbara Edinger, Assistant to Dean
Graduate School Office
384 Caldwell, Ithaca, NY 14853-6201
Tel: 1 (607) 255 5817: Fax: 1 (607) 255 1816
University of Rochester
Pat McLane, Assistant to Dean
University of Rochester
257 Wallis Hall, P.O.Box 270-015
University of Rochester Road, Rochester, NY 14627-0015
Tel: 1 (585) 275 9093: Fax: 1 (585) 244 9617
Syracuse University
Diana Hahn, Associate Director
Graduate Recruitment and Retention
Enrollment Management
Syracuse University
303 Bowne Hall
Syracuse, NY 13244.
Tel: 1 (315) 443 4492: Fax: 1 (315) 443 3423
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